Document Control Systems
If the algorithm brought you here, it's because we are the best in the business.
- HIPAA & SOC 2 Ready
- Up to 10,000 Pages/Hour
- ERP & ECM Integrated
Enterprise Document Solutions
Intelligent Management for High‑Volume Information
We help organizations that manage large volumes of documents centralize, organize, and access information securely, systematically, and efficiently.
Built for organizations where information access, control, and scale are mission-critical.
Structured Access to Critical Information
- Secure organization
- Faster retrieval
- Scalable operations
Operational Management Solutions
Solutions for Complex Business Challenges
We address operations involving multiple processes, departments, rules, and dependencies. We develop solutions that improve the structure of document and operational management, helping organizations navigate complex scenarios with greater organization, control, and consistency.
Built for organizations where processes, departments, and rules must work in coordination.
Structured Document and Operational Management
- Organization
- Control
- Consistency
Process Digitalization
Operational Efficiency Through Digitalization
Our solutions help reduce manual tasks, improve response times, and optimize the execution of key processes. By digitalizing and strengthening document management, organizations can operate more efficiently, minimize rework, and make better use of their resources.
Digitalized Document Management
- Fewer manual tasks
- Faster response times
- Less rework
Operational Visibility
Greater Agility, Visibility, and Traceability
We enable more agile and transparent operations through tools that strengthen the tracking of documents, processes, and workflows. This gives organizations better operational visibility, greater traceability, and an improved ability to make timely decisions.
Tracking of Documents, Processes, and Workflows
- Operational visibility
- Traceability
- Timely decisions
Comprehensive Document Solutions
From physical scanning to cloud management, we handle every aspect of your document lifecycle.
Scanning & Digitization
High-speed document scanning and digitization services for companies of all sizes. Convert your physical archives into searchable digital assets and versatile digital formats.
Software Development
Enables quick access to files with complex searches using relational logic and metadata indexing.
Cloud Solutions
Powerful custom manual or automatic indexing tools. Safe and controlled access and distribution, by hierarchy and functions.
AI Automatization
Provides powerful tools for annotations, redactions, and custom scripts on digital documents.
Dashboards and Analytics
Features controlled access and distribution based on user hierarchy and functions to ensure data security.
Consulting Services
Provides expert guidance on document management strategies, workflow optimization, and compliance standards.
Postal Meters
Postal meters are useful to make the postal shipping process efficient and personalize and print text on envelopes in an automated way.
Enterprise Document Management Solutions
Everything the Aquarius platform gives your team, from capture through controlled distribution.
Indexed
Powerful custom manual or automatic indexing tools.
Strategic Partners
We have achieved great alliances with technological leaders that allow us to distribute their products and services.
Neopost
Dokmee
Aquarius
End-to-end document management
From physical scanning to cloud distribution, every capability you need to take full control of your document lifecycle.
High-Speed Scanning
Convert physical archives into searchable digital assets at up to 10,000 pages per hour with precision and reliability.
Cloud Document Management
Aquarius software platform with custom manual or automatic indexing and secure, hierarchy-based access and distribution.
AI Automation
Intelligent document processing with automated annotations, redactions, and custom scripts to eliminate repetitive tasks.
HIPAA & SOC 2 Compliance
Enterprise-grade security standards designed for regulated industries. Your documents handled with full regulatory confidence.
ERP & ECM Integration
Seamless two-way connection with your existing ERP and ECM systems to keep data synchronized across your organization.
Metadata & Advanced Search
Quick file retrieval through complex queries using relational logic and custom metadata indexing structures.
Postal Meter Solutions
Streamline outbound mail with automated envelope printing, postage metering, and personalized text in a single pass.
Expert Consulting
Over 40 years of experience guiding organizations through document strategy, workflow optimization, and compliance standards.
Built for regulated industries
Every solution we deliver is architected to meet the most rigorous regulatory and security standards — so you can focus on your work, not your compliance.
HIPAACompliant
SOC 2Type II
ISO27001
NISTCSF
GDPRReady
HIPAA Compliant
Health Insurance Portability and Accountability Act. Full compliance for handling protected health information (PHI) with administrative, physical, and technical safeguards.
SOC 2 Type II
AICPA Service Organization Control 2. Independently audited controls covering Security, Availability, Processing Integrity, Confidentiality and Privacy over time.
ISO 27001
International standard for information security management systems (ISMS). Establishes systematic controls to protect data assets against threats and vulnerabilities.
NIST CSF
NIST Cybersecurity Framework. Identifies, protects, detects, responds, and recovers from cyber threats using industry-leading risk management practices.
GDPR Ready
General Data Protection Regulation. Data handling practices aligned with EU privacy standards for the collection, storage, and processing of personal data.
Independently verified · Continuously monitored
Four steps toward digital transformation
- 01
Initial Consultation
We analyze your current document needs, volume, and regulatory compliance requirements.
- 02
Custom Proposal
We design a personalized solution with the exact tools your organization needs.
- 03
Implementation
We install, configure, and migrate your information with minimal impact on your daily operations.
- 04
Ongoing Support
Permanent technical support, updates, and training to maximize your investment.
TRUSTED BY INDUSTRY LEADERS
See how organizations are transforming their document management with our premium solutions.
“Document management used to be a nightmare. Now everything is indexed, searchable and compliant in minutes.”
“The onboarding was seamless and the team was incredibly responsive. Our audit times dropped by half.”
David Park
“We digitized 10 years of physical records in under a week. The ROI was almost immediate.”
Elena Torres
“Security and access control are exactly what we needed for our regulated industry. Highly recommended.”
Claire Dubois
“Our remote teams can now collaborate on documents in real time without version conflicts. Game changer.”
Tom Nguyen
Frequently Asked Questions
Find answers to common questions about our services and solutions.
What services do you offer?
We offer postal meters, document digitization, and Aquarius software solutions to optimize your business workflows. Each service is designed to reduce operational costs, improve efficiency, and give your team full control over document and communication management.
How long does implementation take?
Implementation timelines vary by solution. Postal meter setups are typically completed within 1–3 business days. Document digitization projects are scoped based on volume and complexity, with most mid-sized deployments completed in 2–4 weeks. Aquarius software integrations generally take 1–6 weeks depending on your existing infrastructure and customization needs.
Which industries do you serve?
We serve a wide range of industries including legal, healthcare, finance, logistics, government, education, and corporate enterprises. Our solutions are flexible enough to adapt to the specific compliance and workflow requirements of each sector.
How do you protect our data?
Data security is a top priority. All document digitization processes use encrypted transfers and secure storage. Our Aquarius platform complies with industry-standard security protocols, and we can sign NDAs and data processing agreements to meet your organization’s compliance requirements. We do not share or sell client data under any circumstances.
What pricing models do you offer?
We offer flexible pricing models including one-time purchase, monthly subscription, and usage-based plans depending on the product. Postal meters are typically offered through rental or lease agreements. Document digitization can be quoted per-page or as a project-based fixed fee. Aquarius software is available as a SaaS subscription or on-premise license. Contact us for a customized quote.
What post-sales support do you provide?
All our solutions include post-sales support. This covers onboarding assistance, user training, ongoing technical support, and access to software updates. Our support team is available by phone, email, and remote session. Premium support packages with dedicated account managers and SLA guarantees are also available.
How can I get a quote?
You can contact us through our contact form, by email, or by phone to receive a personalized quote. We will assess your specific needs and recommend the most cost-effective solution for your organization. Quotes are provided at no cost and with no obligation.
Can your solutions be customized for our specific needs?
Yes. All our solutions can be tailored to your organization’s workflows, branding, and technical environment. The Aquarius platform, in particular, is highly configurable and supports custom modules, integration with third-party systems, and role-based access controls.
Do you offer training for your products?
Yes, we provide comprehensive training for all our products. Training can be delivered on-site, remotely, or through self-paced documentation and video resources. We ensure that your team is fully prepared to operate and manage their new systems from day one.
How does document digitization integrate with our existing systems?
Our document digitization services support multiple output formats and can be integrated with popular document management systems (DMS), ERPs, and cloud storage platforms. We work with your IT team to ensure a seamless pipeline from physical document capture to your preferred digital repository.
Is there a minimum contract duration?
Minimum contract terms depend on the product. Postal meter agreements typically have 12-month minimums. Software subscriptions are available on monthly or annual terms, with discounts for longer commitments. For one-time project-based services like digitization, there is no ongoing contract requirement.
What happens if equipment needs repair or replacement?
Rental and lease agreements for postal meters include maintenance and repair coverage at no extra cost. If a device requires replacement, we provide a loaner unit to minimize downtime. For purchased equipment outside of warranty, we offer competitive service plans and fast-response repair services.
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Join industry leaders who trust Document Control Systems to secure, automate, and manage their most critical information.